Executive Assistant

Who we are Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards. As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously. We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications. The role As Executive Assistant to our CTO and other tech leaders, you will work in a founders associate function, extending their reach across engineering, government and industry. You will manage high-stakes meetings, filter and prioritise correspondence, and coordinate with senior external officials. You will also run the CTO's agenda, travel and administrative systems, using AI tools to speed up routine work. Your work will free the CTO and tech leaders to focus on technical decisions and help Helsing respond quickly to internal and external needs. The day-to-day • Act as the first point of contact between the CTO, tech leaders and external partners, clients and senior officials in business and government, so that requests get a response within one working day • Organise meetings and communications with senior external stakeholders, and prepare briefing materials that make every conversation productive • Filter and prioritise correspondence for the CTO and tech leaders, resolving routine matters independently and escalating only what needs their attention • Plan travel and detailed itineraries, and manage agendas and internal meetings with Helsing teams, resolving conflicts and protecting time for deep technical work • Support projects and initiatives for the CTO as a founders associate, and build AI-enabled workflows that cut administrative effort across the team You should apply if you • Have supported technical founders or executives, and managed their agenda, correspondence and travel with discretion • Have worked in a fast-paced, dynamic tech scale-up and adapted quickly as priorities changed • Use AI tools in daily work and have built workflows that save time • Communicate clearly in written and spoken German and English, and have engaged effectively with senior officials in the private and public sectors • Balance competing priorities and exercise sound professional judgement with confidential information Note: We operate in an industry where women, as well as other minority groups, are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points. Join Helsing and work with world-leading experts in their fields • Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns • The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world • Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defence industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward • In our domain, success is a ma