Proposal Coordinator

PROPOSAL COORDINATOR EMEA (Massy-France) Founded in 2000, Ivalua is a leading global provider of cloud-based procurement solutions. COMPANY OVERVIEW At Ivalua we are a global community of exceptional professionals, who believe that digital transformation revolutionises supply chain sustainability and resiliency to unlock the power of supplier collaboration. We achieve this through our leading cloud-based spend management platform that empowers hundreds of the world's most admired brands to effectively manage all categories of spend and all suppliers to increase profitability, improve ESG (environmental, social, and corporate governance) performance, lower risk, and improve productivity. Driven by our passions and fueled by our shared ambitions, we empower and challenge each other to create meaningful experiences for our colleagues, customers, partners, and communities. Learn more at www.ivalua.com. Follow us on LinkedIn THE OPPORTUNITY CONTEXT: Our Bid Desk team operates across EMEA, AMER, and APAC regions, embodying a truly international and multicultural environment. This diverse team plays a critical role in supporting Ivalua’s strategic pursuits by delivering high-quality bid responses. ROLE: We are currently looking for a Proposal Coordinator, EMEA - French native speaker. Reporting to the EMEA Manager of the Bid Desk team, you will be responsible for the administrative aspects of proposal development, including the initial review of RFPs and drafting responses using pre-approved library content. The role involves reviewing RFP requirements, preparing preliminary responses for Subject Matter Experts (SMEs) to refine, and coordinating the day-to-day activities of each bid or proposal (across the EMEA region and South EMEA sub-region, more specifically). You will ensure that all questions are answered as fully as possible and that the organization positions itself for the best chance of success. This is an entry-level role offering an excellent opportunity to join a winning team, gain deeper product and industry knowledge while representing our award-winning software platform, and build a career path in sales, solution consulting, marketing, project management, account management, or business development. WHAT YOU WILL DO WITH US Coordinate and produce RFP responses: • Create RFP response project plan and organize and lead kick-off call(s) • Create proposal drafts and provide “first pass” responses to the RFP questionnaires based on our existing, preapproved library content • Coordinate relevant internal stakeholders and coordinate and lead teams through strategic reviews • Manage proposal schedule and coordinate all team members to ensure all timelines are met. • Coordinate proposal assembling, mailing/shipping as required. • Communicate effectively with the response team and with key stakeholders such as subcontractors, vendors, and other partners involved in proposal development. • Be able to work on multiple projects, balancing milestones and due dates. Build and maintain the Ivalua knowledge library: • Maintain accurate content based on previous bid responses Q&A • Update the knowledge library after bid submission with new boilerplate answers and new technical answers. • Review old content on a regular basis with subject matter experts (Content Audits) • Make sure that the answers are always up to date, relevant, and accurate. • Actively adopt and critically assess new tools, including AI, to improve content quality and team efficiency. YOUR PROFILE If you have the below experience and strengths, this role could be for you: Skills and Experience: Required Skills: • Excellent oral and written communication skills in English and French (native speaker). Additional language (German, Dutch, Spanish or Italian) is an asset. • Strong proficiency in MS Office (advanced formatting in Word, PowerPoint, Excel) and Google Suite (Docs, Sheets). • Exceptional organizational skills with prove