Business assistant

Hitachi Energy is seeking a proactive and organized Business Assistant to provide comprehensive administrative and operational support to various departments and leadership. This role is crucial for ensuring the smooth daily functioning of business operations and contributing to overall organizational efficiency. Job Responsibilities Coordinate and facilitate internal and external meetings, including preparing agendas, taking minutes, and distributing materials. Act as a liaison between departments, internal stakeholders, and external partners, maintaining clear and professional communication. Support project management activities, including tracking deadlines, preparing updates, and organizing resources. Handle confidential information with discretion and professionalism. Order and manage office supplies and equipment, ensuring adequate stock levels. Manage and maintain calendars, schedule meetings, and coordinate complex travel arrangements for executives and teams. Prepare and edit reports and documents, ensuring accuracy and professional presentation. Assist with budget tracking, expense reporting, and processing invoices. Perform general administrative duties as required to support business operations. Job Qualifications Associate's degree in Business Administration, Secretarial Science, or a related field; Bachelor's degree preferred. 2+ years of experience in an administrative or business support role, preferably within a large corporate environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with collaboration tools. Excellent written and verbal communication skills in English. Proven ability to handle sensitive and confidential information with integrity. Experience with enterprise resource planning (ERP) systems is a plus. More About Us We believe great work thrives in an environment where people feel genuinely supported and fairly rewarded. Our benefits are designed to create real value for every individual, fueling engagement, performance, and growth. By prioritizing well-being, we build a workplace where personal and organizational success grow together. Our benefits offering for our roles generally includes: Collective agreement, occupational pension & possibility of salary exchange to pension (for ITP1 and ITP2) Group life insurance and additional insurances Flex-time and shortening of working hours in time bank Hybrid work & allowances for setting up a workplace at home (in agreement with line manager) Health care and wellness allowance Health insurance incl. dental, spectacles & contact lenses allowance (employee pay 140 SEK/month via salary deduction) Psychological support program Supplementary compensation for parental leave Various trainings and education supporting employee development Internal career possibilities both within Sweden and globally Employee Benefit Portal with thousands of discounts and perks The benefits listed above are an excerpt only and may vary depending on job grade, location and contract type. Eligibility is subject to local regulations. Applications will be reviewed on an ongoing basis, so we encourage you to submit your application already today. Questions can be directed to Talent Acquisition Partner Linnea Gustavsson, linnea.gustavsson@hitachienergy.com. Union representatives – Sveriges Ingenjörer: Klas Koppari, +46 107- 38 13 45; Ledarna: Frank Hollstedt, +46 107-38 70 45; Unionen: Karin Ulvemark, +46 107-38 51 42.